Event coordinator

1 month ago

Eurocities

Location
Language
Type
Brussels
Dutch, English, French
Full-time
Level
Profession
Deadline
Mid-senior level
Event manager
13.06.2022
Location
Language
Type
Level
Profession
Deadline
Brussels
Dutch, English, French
Full-time
Mid-senior level
Event manager
13.06.2022

About Us

Eurocities is the network of more than 200 cities in 38 countries, representing 130 million people, working together to ensure a good quality of life for all. You greet your neighbour as you leave home on your way to do work that is meaningful and decently paid. The air is clean and free of honking car horns. Using the free public wifi, you see that today the public square is a local artisans’ and farmers’ market. Your phone polls you on a few quick ideas that the local administration wants to try. You truly feel like you are a part of the city, and, as such, a part of Europe. This is the future that European cities have been working to build through Eurocities since 1986. We help cities inspire each other. When a crisis hits, the urgency of local coordination and information sharing is starkly obvious – but with longer-burning issues like climate change, social equality and a vibrant economy this ‘glocal’ approach is no less essential. That’s why we work with over 200 of Europe’s largest cities to improve the lives of over 130 million residents across 38 countries. That’s the ‘cities’ part of ‘Eurocities’. Hundreds of cities have already committed to getting carbon emissions down to zero, welcoming migrants and refugees, and governing through dialogue with their residents. Local governments work on the ground with citizens and residents, and are essential partners for turning EU policies and ambitions into reality. As such, cities must be included directly in European decision making and should be in direct receipt of European funds. That’s the ‘Euro’ part of ‘Eurocities.’ So Eurocities, Europe plus cities, equals a better future for all.

About the Role

Eurocities, the network of major European cities, is recruiting an event coordinator to work with the Eurocities events team and the organisers of the Brussels Urban Summit (BUS) on the coordination of our annual conference 2023 as part of the BUS. The candidate would start ideally mid August 2022 for a fixed term one year contract. Eurocities is a dynamic and international team where we trust in people, value constructive exchanges and collaborative work. We help people thrive in a friendly, open and healthy environment while promoting a work/life balance.

What You're Gonna Do

As the event coordinator for the Eurocities part of the Brussels Urban Summit, you will be working in close contact with the other partners, in particular the host of the conference, Brussels Capital Region and the cabinet of Pascal Smet, as well as the PCO. You will work as part of the organising logistics team under the supervision of the Eurocities events director, and will manage the organisational systems and processes, coordinating timelines with all stakeholders keep an organisational overview and ensure internal coordination within the Eurocities team ensure that deliverables are managed on time and signal bottlenecks ensure the representation of Eurocities interests in the overall logistics team organise and supervise the Eurocities awards ceremony provide support to moderators and speakers as needed manage external contracts and communication with suppliers and partners, as necessary provide on-site liaison and support manage the Eurocities BUS budget within the overall budget and ensure financial control and reporting run a post-event survey and provide recommendations for future events you may be asked to assist in the organisation of other events.

About You

You are an experienced professional who is full of initiative, self-driven, curious, creative, flexible and results-oriented – and a good team player. You have: at least five years of relevant work experience full proficiency in English, fluency in French and/or Dutch experience in working with multiple stakeholders excellent relationship management, coordination, and communications skills good ability to prioritise tasks when faced with multiple deadlines exceptional organisational skills and attention to detail good networking abilities and interpersonal skills for an international environment understanding of European institutional stakeholders Even if you think you don’t fulfil all of the criteria, do not hesitate to apply.

Skills

What We Offer

We offer a full-time position as an employee, under Belgian legislation. The selected candidate will need to either live in Belgium or be willing to move to Belgium for the duration of the contract (candidates need to provide a Belgian address) a fixed term one year contract salary according to profile and experience between €3,200 and €3,400 a fascinating challenge in organising a high level, international, multi-stakeholder conference Benefits Meal vouchers, pension plan, hospitalisation insurance, public transport costs, 13th month, éco-chèques Other benefits are: training opportunities flexible working hours part-time teleworking Applicants are requested to send a letter of motivation explaining their suitability for the position, including three examples of events they have organised and their role, together with a CV by 12:00 on 13 June 2022 to: Patricia de Wouters, Head of HR, at [email protected] . Interviews will be held in person on 28 and 29 June 2022. Only shortlisted candidates will be contacted for an interview. CV and personal data of non-selected candidates are not shared with anyone outside Eurocities and will be deleted immediately after the recruitment process. For more information, read our privacy policy.

Salary

salary according to profile and experience between €3,200 and €3,400

International Candidates

Unfortunately, it seems like this job is not available for international candidates. Unless you’re eligible for a work visa otherwise, please double-check with the company.
Apply